Privacy Policy


The Data Protection Act 2018 is the UK’s implementation of the European Union legislation regarding General Data Protection Regulation (GDPR).

John Renshaw Architects Ltd (collectively referred to as ‘the office’, ‘the studio’, ‘we’, us’, ‘our’) respects your privacy and is committed to protecting your personal data, This Privacy Policy informs you about how we collect information about you and the purposes for collecting that data. 

When you contact us about a project or to offer your service you are agreeing to this privacy policy. By using this website you agree to the use of your data as detailed below. 

John Renshaw Architects Limited

John Renshaw Architects (JRA) is the trading name of John Renshaw Architects Limited, a company registered in Scotland (SC641041). The Registered Office is at 86 Constitution Street, Edinburgh EH6 6RP. You can contact us via the address above, by e-mail: or telephone: (+44) 0131 555 2245

Personal Data

When we work with you we will be required to collect personal information that will help us to communicate with you throughout the length of the project. This will include your name, title,  address(es), e-mail address(es) and telephone numbers. By making contact with us you consent to us maintaining a marketing dialogue with you until you opt-out which you can do at any time by contacting the studio (details above). 

Legitimate Interests

Your personal information is obtained directly from you through our communications. This will help us both in communication with you as well as in the legal processes that form part of a construction project. 


By agreeing with this privacy policy you are consenting to the use of your personal information as outlined within. We will only store information that is provided by you for legitimate reasons. If you wish to remove your consent at any time then please contact the office (details above) and we will remove all information that we hold on file.  


John Renshaw Architects Ltd may, on relevant occasions, pass on your personal information to third parties. This will be solely to allow for the processing of work and projects – for example, making a planning permission application. We require that these third parties treat your information in accordance with this privacy policy and The Data Protection Act 2018. 

We do not pass on your information without prior consent. However, we may disclose relevant information to meet any legal requirements, regulations or any legitimate government request. 

Retention Policy

We will hold and process any personal data for the duration of the contract or working relationship. This information will be stored for five years beyond the expiration of the contract to ensure that we can meet any legal obligations. Any information no longer required after five years will be deleted. 

Data Storage

Your data is important and private. We store this on our e-mail and computer servers. These are secure and password protected. 

Website Usage

Whilst using our website we will collect information about how you use it including traffic data, location data and web logs. This allows us to understand how the website is being used and refine it for a more enjoyable experience. 


Cookies are small pieces of information sent by a web server to a web browser to allow the server to collect information from the browser. Cookies are commonly used on websites and many are required for the basic functioning. They collect statistics about the behaviour of visitors to a website. Amongst other things they will track the pages you have visited whilst on a website, your IP address and the general location of your device. We will never cross reference your personal information with the cookies collected as part of your website experience to ensure that this remains anonymous. 

Third Parties

This website contains links to other websites. These are outside of our control and as such cannot accept any responsibility or liability for the information contained there within or the way in which they collect and use your data. We recommend that you always consult the privacy policy of any third party website. 

Your Rights

Under the Data Protection Act 2018, you have the right to find out what information we have stored about you. These include the right to:

  • be informed about how your data is being used
  • access personal data
  • have incorrect data updated
  • have data erased
  • stop or restrict the processing of your data
  • data portability (allowing you to get and reuse your data for different services)
  • object to how your data is processed in certain circumstances
To find out what information we have on file about you we will require photographic proof of identification. 


We are more than happy to discuss your personal information and data usage and if you are concerned about this then please contact and we will respond within 30 days. 

You can also complain to the Information Commissioner’s Office ( if you feel that we have not handled your complaint adequately. Their address in Scotland is: Information Commissioner’s Office-Scotland, Queen Elizabeth House, Sibbald Walk, Edinburgh, EH8 8FT. Telephone: 0303 123 1115.